· Listing your group on the Official ICIS Registration Form
· Processing payment
· Scheduled registration reports
· Scheduled financial reports
· Name badges (following official conference format only)
· Badge ribbons (as available) and lanyard
· Onsite registration service
· Logistical planning
· Discounted menus and menu planning
· Discounted AV prices
· Audio-visual equipment recommendation
· Room layout recommendation
· On-site coordination
· Hotel bill review
|Ancillary Meeting Registration Reports
Once the ICIS 2018 registration site is live, we will post the number of registrants on the “Ancillary Meetings” page on the ICIS 2018 website by end of the day, every Tuesday.
You will receive a full report with names, dietary restrictions, email address (TBD), twice before the conference begins.
– October 4 – first report
– week of Nov. 26 – second report
– You will receive the most current report when you check in at the onsite registration desk.
|Meeting Planning Coordination Fee
· No planning coordination fee – Only applicable to SIG Business Meetings (without audio visual and/or food and beverage) and AIS related groups such as journals, affiliated conferences, AIS business meetings, etc.
· $250 – Only applicable to SIGS and Chapters. Flat fee regardless of number of days or events.
· $350 – Non-AIS affiliated groups (1-day event), or workshops, and ancillary receptions
· $500 – 2-day event
· $650 – Events three or more days
Audio-Visual and Podium Requirements
|LCD Projector Package – AIS Owned*
*Based on availability. You will be notified.
|Includes Tripod screen, 4,000 lumens LCD Projector, cart, cabling, install and dismantle.||$375|
|LCD Projector Package – Hotel||Includes Tripod screen, 3500 lumens LCD Projector, cart, cabling, install and dismantle.||$1,168|
|Podium Microphone with Audio Package and Podium||$324.80* per mic|
|Table Microphone with Audio Package||$324.80* per mic|
|Microphone Mixer and Speaker||A mixer and speaker must be ordered if a microphone is ordered. More than 4 microphones ordered and there will be additional charges.||$182.40*|
|Wireless Hand-held or Lavaliere Microphone||Mixer and speaker required.||$196* per mic|
|*Cost does not include cost for labor, 8.5% sales tax or 25% service fee.
Estimated prices are quoted on a per day basis and labor costs are additional. Any additional labor requests such as a dedicated technician can be requested, and a detailed estimate will be forwarded.
If you are unsure of your Audio-Visual needs at this time, please select “none” and add a comment in the box below. You can always return to this application and change your order.
IMPORTANT: Laptops are not provided. Please remind all presenters to bring their own.
Food & Beverage
Should you require assistance or have questions during this process, contact Jordan Alexander at firstname.lastname@example.org.